Mediation Schemes Service

Integrated Mediation Schemes

Integrating mediation into your organisation
Integrated mediation scheme means that the organisation is equipped with a team of fully trained and internal workplace mediators who understand the unique nature of their organisation – contact us on 0800 294 97 87

Here at TCM, we believe that a healthy and productive organisation is one that offers its employees an alternative to the typical adversarial and expensive forms of dispute resolution in time of conflict. We believe that mediation, when offered as a real option to all employees, can not only help to repair and rebuild individual relationships between parties in dispute, but also help to transform the culture of an organisation to one that views conflict as an opportunity for consensus, growth and development.

integrated and outsourced mediation scheme

When an organisation has an integrated mediation scheme, it means that the organisation is equipped with a team of fully trained and internal workplace mediators who understand the unique nature of their organisation, its values, its culture and its structures. It involves the complete embedding of mediation into a company’s systems, processes and culture and is designed to be self-sufficient services set within quality frameworks and whose mediators are equipped with the skills to mediate complex workplace disputes. Very small organisations or those with an outsourced HR departments might benefit most from outsourced mediation schemes. Rather than having a team of internal mediators, out-sourced schemes have access to highly trained, fully independent mediators whenever they need them. TCM can work with you to help educate employees about mediation, its benefits and when it is appropriate.

Why should my organisation invest in establishing a mediation scheme?

Mediation is well regarded around the world as a reliable and effective alternative to formal dispute resolution processes because it offers faster, cheaper and more complete solutions to conflict. When these benefits are applied to an entire organisation, the effect is even greater. Not only do companies save money by preventing some disputes to progressing to costly employment tribunals, it also offers employees greater satisfaction and control over their lives by providing them with the opportunity to have control over the outcome.

The Benefits

Organisations that establish integrated mediation schemes are building on their commitment to create an organisation where people are able to work with dignity and respect. Their staff work in an environment where they can be confident that workplace conflicts will be resolved effectively and speedily, and the organisation develops a culture and a reputation as a place where workplace conflicts are managed positively and resolved constructively. Mediation improves employee engagement and wellbeing by:

  • Increasing job satisfaction due to open dialogue, active listening, improved relations, and reduced conflict from active prevention;
  • Empowering employees through collaborative dispute resolution and increased and improved communication;
  • Reducing stress through effective and constructive conflict management and the building of empathy and emotional intelligence in team leaders and managers.
What support do we provide?

At TCM we have extensive experience of developing internal workplace mediation schemes. We have worked with organisations of all sizes, in all sectors and who face all sorts of challenges when trying to introduce mediation as a new alternative to resolving disputes (and if your organisation faces a new challenge, we will work closely with you to figure out how to overcome it!).

Organisations that work with TCM to integrate mediation will not only receive the highest quality of accredited training, but also complete wrap-around support, guidance and consultancy from TCM’s Mediation Schemes Co-ordinator. We run regular free Co-ordinator Workshops for our clients with integrated mediation schemes. These workshops are a chance for those who run, co-ordinate and manage their organisation’s internal mediation service to get together to share ideas around best practice, how to overcome common obstacles, and to network.

We also have numerous case studies which demonstrate the support that we can offer.

We also offer regular webinars with top tips on a variety of topics to help you build and develop a great internal mediation scheme. Please see the video below for our most recent webinar.

<span> Head of Employee Relations at the Arcadia Group</span>
"

For us, mediation has had the benefit of underpinning our commitment to employee engagement and wellbeing. Mediation reinforces our belief that problems can be resolved by talking about them. This is a major shift from the belief that if an employee had a problem, ‘someone else’ would be there to sort it out for them.

"
Paul Forrest Head of Employee Relations at the Arcadia Group
Internal mediation
Setting up an integrated mediation scheme
An integrated mediation scheme means that an organisation has a team of fully trained and accredited workplace mediators who understand the unique nature of their organisation, its values, its culture and its structures. However, an integrated mediation scheme is not just the embedding of an alternative form of dispute resolution, but also of the values and ethos associated with collaborative problem solving.

Integral to your organisation

TCM believes wholeheartedly that mediation is an integral component of employee engagement, employee wellbeing, change management and customer relations because mediation embodies the open and honest communication and collaboration that is key to all of these processes. An integrated mediation scheme strengthens the foundations of these processes by providing:

  • A framework for managing difficult conversations in times of conflict, change or crisis (The FAIR Framework™);
  • A set of principles and values for all employees to adhere to;
  • A set of competencies for leaders and managers to strive towards.

From our years of experience we have developed a comprehensive 8-stage process which we know to be the best way to establish an internal mediation scheme. By following these 8-steps, we can ensure that you will have a fully embedded, effective and efficient mediation serv

ice that will not only produce results for your employees but for your organisation as  well.

What do I get when I establish an integrated mediation scheme?

When you develop an integrated mediation scheme with The TCM Group you are ensuring that you and your employees will get the best out of your new mediation service. To ensure that you do, we have developed a comprehensive strategy and action plan for incorporating mediation into the very fabric of your organisation. Included in your purchase of an integrated mediation scheme you will get:

  • An on-site Strategy Meeting with TCM’s dedicated Mediation Scheme Co-ordinator to help you with those critical first steps.
  • An account on Apaxio®, TCM’s innovative online mediation scheme management system.
  • Stakeholder Focus Group to engage your organisation’s key players with mediation.
  • Bespoke 3-Year Conflict Management Strategy.
  • OCN-accredited National Certificate in Workplace Mediation.
  • Mediation Awareness Seminar for up to 100 of your employees.
  • 6-month post-training Review, Refresh & Reassure for your team of mediators
  • Yearly Mediation Scheme Review Meetings

8-stage Internal Mediation Scheme

Integrating Mediation with The TCM Group

An integrated mediation scheme means that an organisation has a team of fully trained and accredited workplace mediators who understand the unique nature of their organisation, its values, its culture and its structures. However, an integrated mediation scheme is not just the embedding of an alternative form of dispute resolution, but also of the values and ethos associated with collaborative problem solving. Over the past 12 years, TCM has established integrated mediation schemes in hundreds of organisations across the UK including local authorities, NHS trusts, Government departments, blue-chip companies as well as numerous universities and charities. We work in partnership with our clients at every stage to create a sustainable and highly effective integrated mediation scheme. Working closely with our clients over the years we have learned that there are five key ways in which mediation should be integrated in order to create a sustainable and highly effective mediation scheme:

  1. Build a team of accredited internal mediators who can provide support and assistance when managers or HR are unable to handle the situation. They can also help when the parties require a mediator who is independent and completely impartial.
  2. Embed mediation into your policies and procedures – We recommend developing a grievance resolution procedure.
  3. Engage all key stakeholders – particularly unions, HR, managers, occupational health and board members.
  4. Train your managers and HR teams to be conflict competent. This doesn’t take weeks or months our one or two-day courses will equip them with the necessary skills.
  5. Make mediation mainstream – Promote mediation as widely as possible and embed it into your employee engagement, employee wellbeing, change management and customer relation activities.

 

Outsourced mediation

The TCM outsourced mediation scheme gives you the confidence of having access to highly trained, fully independent mediators when you need them.

Why use TCM’s outsourced mediation scheme

The outsourced mediation scheme has been designed for trade associations, small businesses, charities and NGOs, government agencies and smaller government departments. It is also useful for organisations who are unable to afford the cost of establishing an internal mediation scheme. Recent clients include major government departments, banks, newspaper groups, airlines, telecoms companies and many others. What you get:

  • Priority mediation services from TCM with a commitment to allocate a professional mediator in less than 24 hours of receipt of the referral.
  • Mediation completed in 10 working days of receipt of referral.
  • 12 months support for the parties after mediation concludes.
  • Preferential mediation rates with savings of up to 25% from our ‘Locum Mediator’ fees.
  • A conflict MOT and mediation impact assessment at the outset of the contract.
  • A basic mediation case management system similar to TCM’s full integrated mediation scheme.
  • A one-day mediation awareness seminar for as many of your managers and employees as you can muster.
  • Annual evaluation reports from TCM.
  • An annual review meeting with a senior resolution adviser from TCM.
  • Ongoing support from TCM and access to our team of dispute resolution experts.
  • Access to a dedicated mediation helpline.

Our outsourced mediation scheme contracts are for a minimum of three years. However, we offer a performance guarantee which means that you are free to terminate the contract at any time if you are dissatisfied with the service provided. We call it – no win/win, no fee!

Co-ordinators, Workshops & Networking
Here at TCM we know that internal mediation services do not run themselves. Behind the scenes is a team of people working tirelessly to co-ordinate, promote, support and run their organisation’s mediation service. In recognition of this work, we here at TCM run quarterly workshops for co-ordiantors to support them in their role as managers of this important service by providing a forum for the sharing of top tips and ideas around best practice for integrated mediation services. 

Launched in 2010, TCM’s Co-ordinators’ Workshops have fostered a community of mediation scheme co-ordinators across the UK who come together on a regular basis to share and learn best practice on the running of their internal mediation schemes. 

Past themes have included:
  • Increasing Mediation Referral Rates
  • Managing a Team of Mediators
  • Leadership & Mediation
  • Managers & Mediation
  • Stakeholder Engagement with Mediation
How much does it cost to set up a mediation scheme?

You may be surprised how little it will actually cost to establish your scheme and what excellent value this presents when compared to other forms of adversarial dispute resolution. Why not contact us at info@thetcmgroup.com to discuss your needs and we will provide you will a detailed and bespoke mediation scheme proposal. Plus we will provide a fixed price for all aspects of setting up, supporting, monitoring and developing your scheme.

<span>Practical Mediation Skills, September 2014</span>
"

An informative course that has given me the appetite to continue with further training

"
Paula Graham, Ealing Hospital Practical Mediation Skills, September 2014
Networked mediation

The TCM networked mediation scheme gives you the confidence of sharing access to highly trained, fully independent mediators when you need them.

Why use TCM’s networked mediation scheme?

The networked mediation scheme has been designed to give organisations without the funding for their own mediation scheme an opportunity to have mediation resources available when needed. 

What is included?

  • Shared mediation services from other networked organisations of choosing
  • 12 months support for the mediators and parties after mediation concludes.
  • A basic mediation case management system.
  • An annual review meeting with a senior resolution adviser from TCM.
  • Ongoing support from TCM and access to our team of dispute resolution experts.
  • Access to a dedicated mediation helpline.

Our networked mediation scheme contracts are for a minimum of two organisations. 

Co-ordinators, Workshops & Networking
TCM run quarterly workshops for networked mediators to support their role as managers of this important service by providing a forum for the sharing of top tips and ideas around best practice for networked mediation services.  
<span>Practical Mediation Skills, September 2014</span>
"

An informative course that has given me the appetite to continue with further training

"
Paula Graham, Ealing Hospital Practical Mediation Skills, September 2014